Appendix F: Purdue Alumni Club Constitution Template
Article One – Name
The name of this organization shall be the Purdue Alumni Club of_________________(hereafter referred to as “the club”). The club area consists of (list the major city from which we’ll draw a 50-mile radius or specific county/counties).
Article Two – Purpose
The purpose of the club is to promote Purdue University and the Purdue Alumni Association through involvement and support of local community activities; and to provide opportunities for networking among alumni, friends and students.
Article Three – Membership
Membership in the club is open to any graduate of any campus of Purdue University, and any person who has attended Purdue events or who wishes to support Purdue.
Article Four – Fees
The club will not collect dues or an annual activity fee. The club may collect a fee to help offset expenses of a specific club function.
Article Five – Directors and Officers
The board of directors shall be responsible for establishing policies and conducting the business of the organization. The membership of the club shall elect the board and officers. The board will consist of not more than (odd number) persons, which shall include the president, vice president, secretary, treasurer and, where possible, a risk manager. The board may add other positions deemed necessary to ensure the efficient operation of the organization.
The following officers shall serve the club.
President – The president will preside at all meetings and will serve as the chief executive officer of the club and shall serve a term of (# of years) years.
Vice President – The vice president will serve in the absence of the president and shall serve a term of (# of years) years. The vice president will also serve on committees as appointed by the president.
Secretary – The secretary will record the minutes of all meetings, preserve all written reports, keep an active official list of club participants, and shall serve a term of (# of years) years.
Treasurer – The treasurer will be responsible for handling money, receipts and payment of bills for the club. The treasurer shall communicate to the club membership in writing the club’s financial status at least once per year and initiate an annual review of finances following the end of each fiscal year. The treasurer shall serve a term of (# of years) years.
Risk Officer – The risk officer will be responsible for implementing and assuring compliance with loss prevention practices established by the Purdue Alumni Association. One of the officers above may assume this role/task or be combined with another position within the club.
To be eligible to serve as an officer of the club, an individual must be a current member of the Purdue Alumni Association.
A nominating committee will be appointed by the club president to bring forth names for all elections. A maximum of (# of terms) consecutive terms for the same office may be served by any individual.
In the event an officer vacancy occurs in the middle of a term, the president may appoint any member as successor to hold office for the remainder of the unexpired term. A majority of the club’s board of directors must vote to affirm this selection.
Article Six – Meetings
Business meetings shall be held at least once each year and at such additional times as the board of directors shall deem necessary. A good faith effort shall be made to notify all club members thirty (30) days prior to holding such meetings. A quorum of (# of people, recommend 10-15) attendees is needed to conduct business. One meeting each year shall be designated as the annual meeting for the election of officers and directors. Roberts Rules of Order on parliamentary procedure shall govern the conduct of each meeting.
The club’s operating year shall mirror the Purdue Alumni Association’s fiscal year, July 1- June 30.
Article Seven- Amendments
This constitution may be amended only at a regularly scheduled meeting by a 2/3 majority vote of the board of directors. Amendments must have been proposed at a previously held meeting and shall be included with the meeting notice, referenced in Article Six. Amendments must also be approved by the Purdue Alumni staff.
Article Eight – Adoption and Approval
The constitution shall be adopted upon its approval by a majority vote of the alumni in attendance at a club meeting for that specific purpose and requires the approval of the Purdue Alumni staff. All alumni in the club area are to be notified at least 30 days prior to this meeting.
Following approval, the club is formally established by its addition to the official Purdue Alumni club directory. The alumni association will provide the club president with an approved copy of the constitution.
Article Nine – Dissolution
The club may be dissolved for one of the following reasons:
- The board of directors of the local club notifies Purdue Alumni in writing of its desire to dissolve.
- The club fails to have an activity for two consecutive years following the date of the most recent activity reported to Purdue Alumni.
- The club does not fulfill the purpose stated in Article Two.
The board of directors of the local club shall notify Purdue Alumni in writing of its intent to dissolve.
After the club has been dissolved, other individuals wishing to organize a club in this geographic region may do so through the adoption of a new constitution.
Any assets accumulated by the club will be forwarded to the Purdue Alumni Association. See Appendix K for Agreement to Maintain Funds for Purdue Alumni Club.